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Terms & Conditions

Website Usage Terms and Conditions

Welcome to our website. If you continue to browse and use this website, you are agreeing to comply with and be bound by the following terms and conditions of use, which together with our privacy policy govern eBook Partnership’s relationship with you in relation to this website. If you disagree with any part of these terms and conditions, please do not use our website.

The term ‘eBook Partnership’ or ‘us’ or ‘we’ refers to the owner of the website whose registered office is 7 Bell Yard, London, WC2A 2JR. eBook Partnership is a trading name of Mint Associates Ltd. Our company registration number is 07315885 and we are registered in England and Wales. The term ‘you’ refers to the user or viewer of our website.

The use of this website is subject to the following terms of use:

  • The content of the pages of this website is for your general information and use only. It is subject to change without notice.
  • This website uses cookies to monitor browsing preferences. If you do allow cookies to be used, the following personal information may be stored by us: Name, username, email address
  • Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.
  • Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.
  • This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.
  • All trademarks reproduced in this website, which are not the property of, or licensed to the operator, are acknowledged on the website.
  • Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence.
  • From time to time, this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).
  • Your use of this website and any dispute arising out of such use of the website is subject to the laws of England, Northern Ireland, Scotland and Wales.

eBook Partnership Terms and Conditions

Relevant Parties:

  • Mint Associates Ltd t/a eBook Partnership referred to as “eBook Partnership”
  • The Author/Publisher/Agent referred to as “The Client”

eBook Conversion

1. Copyright & Publishing Rights

1.1 The Client confirms that it owns all rights in and to any files submitted for conversion and any associated content, including but not limited to images and artwork, and, where those rights originate with a third party, such rights have been assigned and/or licensed to the Client.

1.2 Nothing in this agreement shall be deemed to assign or licence to eBook Partnership any rights in or to the books, other than as necessary to fulfil its obligations hereunder and any such rights shall immediately revert to the Client upon termination in any event.

1.3 The converted eBook files are the property of the Client once full payment of the agreed project cost has been made.

2. Content Provision

2.1 The Client will provide the manuscript to eBook Partnership in an agreed format.

2.2 The Client is responsible for ensuring that the manuscript and associated content are error-free and accurate.

2.3 Post-distribution updates to eBooks will incur a fee and a re-publishing charge where appropriate.

3. Metadata Provision

3.1 The Client will supply complete book metadata in an agreed format for each book submitted.

3.2 The Client is responsible for checking the accuracy of the metadata supplied.

4. Digital Rights Management (DRM)

4.1 The eBook files that eBook Partnership produce do not contain embedded DRM technology, although the files are suitable for DRM to be added by third-party sales channels where appropriate.

5. Service Levels

5.1 eBook Partnership will provide its services and obligations pursuant to this Agreement, and as may be reasonably requested by the Client from time to time, with reasonable skill and care and in accordance with the best industry practice.

6. Fees Payable

6.1 The Client will pay eBook Partnership an agreed project fee payable in line with the terms agreed.

7. Termination of this Agreement

7.1 Either party can terminate this Agreement at any time.

7.2 Notwithstanding any term herein, upon the termination of the Agreement, all rights granted pursuant to this Agreement shall revert to the Publisher immediately.

7.3 If the Agreement is terminated at the request of the Client, eBook Partnership will determine whether a refund is appropriate based on the progress of the project.

7.4 If the Agreement is terminated at the request of eBook Partnership, any project fees paid will be refunded.

7.5 If either party believes that the other is in material breach of this Agreement, that party may give written notice to the other that this Agreement may be terminated if the breach is not remedied within 30 days.

7.6 If eBook Partnership is purchased by a third party, or goes into liquidation or receivership, the Author(s)/Publisher may terminate this Agreement by immediate written notice.

eBook Distribution

8. Copyright & Publishing Rights

8.1 The Client confirms that it owns all rights in and to any book submitted for distribution and any associated content, including but not limited to images and artwork, and, where those rights originate with a third party, such rights have been assigned and/or licensed to the Client.

8.2 The Client grants eBook Partnership the non-exclusive right to distribute and sell the electronic version of any books submitted on behalf of the Client via specific Sales channels as agreed from time to time between eBook Partnership and the Client.

8.3 Nothing in this agreement shall be deemed to assign or licence to eBook Partnership any rights in or to the books, other than as necessary to fulfil its obligations hereunder and any such rights shall immediately revert to the Client upon termination in any event.

9. Retail Pricing

9.1 The Client will specify the recommended Digital List Price (DLP) of the book with the understanding that specific Sales channels can increase or decrease the price without the approval of the Client or eBook Partnership.

9.2 Sales channels may discount or ‘price-match’ other Sales channels without approval by the Client or eBook Partnership.

9.3 eBook Partnership does not guarantee that the recommended price set by the Client will be the sales price used by Sales channels and accept no responsibility for any perceived loss of earnings due to Sales channels selling the books at a price different from the specified DLP.

10. ISBN

10.1 The Client is responsible for ensuring that each version of a book has a unique ISBN. The ISBN for the eBook version must be different from the ISBN for the print version.

10.2 If required, eBook Partnership will allocate a unique ISBN to the eBook and register the title with Nielsen (the UK ISBN Agency). The ISBN record will show ‘eBookPartnership.com’ as the Imprint/Publisher.

10.3 If required, eBook Partnership will assign a unique ISBN to the print version via Amazon KDP. The ISBN record will show ‘Independently Published’ as the Imprint/Publisher.

10.4 ISBN numbers are non-transferable, but if at any time the Client wishes to stop using the eBook ISBN allocated by eBook Partnership, eBook Partnership will notify Nielsen that the specific ISBN record is ‘Out of print’.

11. eBook File Provision

11.1 Any eBook files supplied to eBook Partnership by the Client will be regarded as approved and ready for distribution.

12. Print File Provision

12.1 Any print files supplied to eBook Partnership by the Client will be regarded as approved and ready for distribution.

13. Meta Data Provision

13.1 The Client will supply complete book metadata in an agreed format for each book submitted.

13.2 The Client is responsible for checking the accuracy of the metadata supplied.

13.3 eBook Partnership is responsible for ensuring that the metadata provided by the Client is delivered to the Sales channels in the correct format.

14. Digital Rights Management (DRM)

14.1 eBook Partnership will request that DRM copy-protection technology is applied to the eBook where available (provided by the Retailer) if the Client requests it. Some Sales channels may not offer a choice as to whether DRM is or is not used.

15. Submission to Sales channels/Distributors

15.1 eBook Partnership does not guarantee that once submitted, a book will be approved and listed by a Retailer.

15.2 Sales channels may add to or remove sales channels from their network, and list or remove submitted titles by default without any notification to the Client.

16. Royalty Payments and Sales Reports

16.1 eBook Partnership will notify the Client of any changes to the royalty rates offered by sales channels in the eBook Partnership distribution network.

16.2 eBook Partnership will pay the Client the total net revenue (sales price less sales tax, less retailer commission/fees) generated by sales of their book through the eBook Partnership distribution network. eBook Partnership does not charge any commission on the Client royalties unless this has been specifically agreed with the Client.

16.3 Payment will be made to the Client by eBook Partnership at agreed intervals for payments received from the eBook Partnership distribution network, assuming the royalties due for payment exceed an agreed minimum payment amount. If royalties do not exceed the agreed threshold, the amount due will carry on to the following period.

16.4 eBook Partnership will provide the Client with access to an online sales reporting and royalty summary system.

16.5 Payment will be made to the Client electronically via electronic funds transfer or PayPal.

16.6 Any direct banking fees incurred in the transfer of royalties will be the responsibility of the Client.

17. Service Levels

17.1 eBook Partnership will provide services and obligations pursuant to this Agreement, and as may be reasonably requested by the Client from time to time, with reasonable skill and care and in accordance with the best industry practice.

18. Fees Payable

18.1 If the Client has paid a one-off distribution fee there will be no recurring payments.

18.2 If the Client has a recurring payment arrangement with eBook Partnership, they will pay eBook Partnership an agreed annual or monthly fee, payable in advance for the duration of this agreement.

18.3 If the recurring payment from the Client is not received by the due date indicated on the invoice, eBook Partnership reserve the right to allocate unpaid royalties to settle the outstanding invoice(s) or de-list the title from our distribution network. Please note that whilst a Client’s account is overdue eBook Partnership will not forward any royalties due to them.

19. Refund of Distribution Fees

19.1 Distribution fees are non-refundable. The only exception is when eBook Partnership has not started the distribution process, i.e. sent files or metadata to the distribution network.

20. Termination of this Agreement

20.1 The initial term of this Agreement shall be twelve months from the issue of the first invoice. Thereafter it shall renew automatically on an annual basis.

20.2 Either party can terminate this Agreement at any time by providing 30 days advance notice.

20.3 Upon termination, eBook Partnership will provide full payment of royalties due up to the time of termination of the Agreement.

20.4 Notwithstanding any term herein, upon the termination of the Agreement, all distribution rights granted pursuant to this Agreement shall revert to the Publisher immediately.

20.5 If the Agreement is terminated at the request of the Client, any distribution fees paid will not be refunded.

20.6 If the Agreement is terminated at the request of eBook Partnership, any annual fees paid will be refunded on a pro-rata basis.

20.7 If either party believes that the other is in material breach of this Agreement, that party may give written notice to the other that this Agreement may be terminated if the breach is not remedied within 30 days.

20.8 If eBook Partnership is purchased by a third party, or goes into liquidation or receivership, the Author(s)/Publisher may terminate this Agreement by immediate written notice.



Mint Associates Ltd is registered in England and Wales (company registration number 07315885, VAT registration number 998361654), whose registered office is at 7 Bell Yard, London, WC2A 2JR.

Accordingly, these terms and conditions shall be subject to English law and the parties to any dispute or action hereby submit to the exclusive jurisdiction of the English courts. If any provision of these Terms and Conditions is determined to be unenforceable or invalid, such provision shall be severed and the remaining provisions shall be enforceable to the fullest extent permitted by Governing Law.

END. Last updated November 2022.